House Bill 22

House Bill 22 (HB22) is being considered this session by Alabama's Legislature this year.  It will have its First Reading on March 5, 2019.  The Bill was authored/introduced by Representatives Chris Blackshear (District 80), Corey Harbison (District 12) and Scott Stadthagen (District 9).

Below is a synopsis of the bill:

"Under existing law, a notary public in the State of Alabama must be a resident of the state.  This bill would allow a person who is a resident of a state bordering on the State of Alabama who carries on a business, profession, or who is regularly employed in the State of Alabama to be commissioned as a notary public by the judge of probate of the county in which the person carries on his or her profession, business, or employment."

Notaries for Alabama spoke with Representative Blackshear last week to gain a better understanding why the bill was introduced.  Blackshear explained that there are Alabama businesses/employers in rural communities who need to employ staff who will perform notarial duties.  Due to current economic conditions (low unemployment) businesses in rural areas have a difficult time finding staff to fill these job vacancies.  As a result some businesses have resorted to hiring residents from bordering states (Georgia, Tennessee, Mississippi and Florida), who are willing to commute back and forth each day. Since these individuals are not residents of Alabama they are unable to be commissioned as an Alabama notary public.  Rep. Blackshear mentioned one business by name, State Farm Insurance Agencies.

Notaries for Alabama explained to Rep. Blackshear that there are a large number of professional notaries in Alabama who are small business owners, most of whom are home-based.  They work under the title of Notary Signing Agent, and Mobile Notary.  These are men and women who serve the Alabama community by driving to residences, businesses, and hospitals to perform a variety of notarial services. We explained that Alabama constituents who are professional notaries could be adversely impacted by HB22 by allowing non-residents to become Alabama notaries.  Our office also provided Representative Blackshear with a copy of the Official 2017 Notary Census, published by the National Notary Association.

Notaries for Alabama will continue to follow this bill through the legislative process and, if warranted, reach back out to Rep. Blackshear with questions and concerns. If you would like to read  HB22 in its entirety, you can download a copy from our website. Go to the Documents section. 

For specific information about the bill, feel free to contact the Representatives Blackshear, Habison and Stadthagen.

Notaries for Alabama, the state's only support group for notaries, provides training, mentoring,  supplies and networking opportunities.  We've been serving Alabama's notaries since 2013. You can learn more our group by visiting our website.  If you have questions for Notaries for Alabama, don't hesitate to let us know.

Michelle L. Riley, Founder

Notaries for Alabama

(205) 626-9399 | Email: Notaries4Alabama@Gmail.com

www.NotariesforAlabama.com

Alabama SB 54 - More than just a Senate Bill for Notaries

It's been nearly six years since Senate Bill 54 became law in January 2012, affecting thousands of notaries throughout Alabama.   So why blog about it now?  Well, it isn't the first time and it won't be the last because there are still hundreds, if not thousands, of notaries who never heard of it.

SB 54 is important because it is the only document that outlines Alabama's current Notary Public duties and requirements.  Everything else that existed previously was replaced by SB 54.  If a notary still relies on instructions and handbooks dated prior to 2012, she's using outdated information which could pose problems down the line.

Most notaries will have tons of questions after reading the law. It is silent about the use of notary journals, credible witnesses, and copy certifications.  It does address the notary fee increasing to $5.00; but says nothing about the types of ID notaries should accept to identify signers, and if we can notarize for family members.

As someone who notarizes 10-20 signatures a week, and trains other notaries, I find the lack of a true handbook to be frustrating and challenging.  If I teach class strictly by what's outlined in SB 54, it would take less than thirty minutes, and notaries still wouldn't know the difference between an Acknowledgement, Jurat and Copy Certification (the three most common notarial acts).  So instead, I combine Alabama Notary Law (SB 54) with nationally-accepted, notary best practice.  I am careful to explain the difference to students and let them decide how to proceed.  For now, it's the best I can do.

A copy of SB 54 in its entirety is found on our website (Notaries for Alabama).  For more information about notary classes and other events, call our office or join us on Facebook where we have a private group, and where all commissioned Alabama notaries are welcome.

The Importance of Networking for Professional Notaries

I was reminded earlier this month of the importance and benefits of networking with others.  Our office at Notaries for Alabama receives about ten calls every week from people looking for a notary public.  Since I no longer reside in Jefferson County, Alabama I've been referring those requests to notaries in that area. I have a list of men and women who provide traveling notary services in Birmingham, Montgomery, Mobile and Huntsville.

Last week a call came in from an attorney who was in a bind. He needed an experienced notary to meet with him, nurses, doctors and other professionals for 1 1/2 days screening potential clients for a case.  The notary would notarize signatures on Affidavits.  He was offering $25 per hour.

I thought about accepting the assignment myself. I didn't have any appointments scheduled for those days and the work sounded interesting.  The problem, however, was that it would take me 1 1/2 hours to drive from my home to Jefferson County one-way. When I calculated the gas and time on the road for the trip there and back just didn't make sense.  So I sent a text to the list of notaries I knew who covered that area.  Everyone on the list is affiliated with Notaries for Alabama in some form or fashion. Some are paid members of the group and have been for 2-3 years.  Others, are former students of Notary Basics - a 4 1/2 hour training class sponsored by Notaries for Alabama.  Everyone on my list had asked me to send work their way when requests came in  Thankfully, a guy who had attended a recent Notary Basics training class was interested in the assignment.  He was also a notary signing agent  I gave him the attorney's name and number and told him the fee the attorney offered and then explained it was up to him to accept the attorney's fee or set his own fee.  Later that night I received a text from the attorney thanking me for locating the notary.

Fast forward to three days ago.  I was back in Birmingham for our notary group's final membership meeting for the year.  Notaries for Alabama has been holding meetings in Birmingham since 2013. The notary who took the assignment was there. It was his first member meeting.   I hadn't talk to him since I referred that job to him.  During a break he thanked me again for the work.  I asked him to tell the group about it and he did.  He said once he had a better understanding of what was required of him and the scope of the project he asked the attorney for more money. When he left the assignment he had earned just a little more than $1,000.00 - for 1 1/2 days of notary work.  Not bad, right?

Notaries for Alabama has been in existence since 2013. Its main objective was and continues to be to provide training, mentoring and networking opportunities to Alabama's notaries.  We've accomplished that and more.  If you are a notary or are interested in becoming one, make sure we have your name and email address so that we can make you aware of training and networking events around the state. If you aren't connected to other notaries, or to a notary group or association you're missing out.

Make sure you're connected in 2017.  You can reach us at www.notariesforalabama.com.

Just Vote!

I called my 87 year old mother this evening and the first thing she asked was, “Did you vote?”  

Voting for me started long before I turned 18.   I was four years old when my parents took me to the polls and explained what they were doing and why.  It seemed important to them, so it became important to me.

When I moved from California to Upstate New York, my maternal grandmother made me to accompany her to the polls.  I have to admit. I was impressed that “the old lady” walked several blocks to her polling place even when there was snow on the ground.

Auntie, mom’s sister, worked at the polls for years.  Earlier today, I watched as my Newsfeed on Facebook filled up with posts from siblings, cousins and friends with selfies of them returning from the polls with their 'I voted" sticker.  I am surrounded by men and women who take voting seriously.

It doesn’t matter to me whether you’re Republican, Independent, Democrat, Green, or something else (is there anything else?).  I hope you voted your conscious today. If you did, I believe we’ll be better off in the long run.

Notaries are "kind, smart, and important".

Last year at this time a small group of Birmingham Notaries were gearing up for a big celebratory event - National Notary Public Day, on November 7th.

Perhaps you saw us - racing through town to pick up our newly designed tee-shirts.  We may have passed you on Richard Arrington Jr. Blvd as we hurried downtown to the Birmingham Library to decorate.  Or, maybe you were one of the lucky ones who stopped by the Library on November 7th to take advantage of our free notary services.  It was a big deal. Elected Officials stopped by.  Proclamations were read. Speeches were made.  Signatures were notarized.

This year, our notary group, Notaries for Alabama, is gearing up once again to bring attention to the important role notaries play, not only in Birmingham, but all across Alabama.  It's a role that carries a lot of responsibility but rarely gets much recognition.

On Tuesday, November 4th, we will host a "Notary Clinic" for 25-30 small business owners, who are notaries or employ notaries. On Saturday, November 15th, Notaries for Alabama will provide a delicious lunch to the women and children of a local shelter. We want them to know that Alabama Notaries care about them.

Are there Notaries in your office?  If so, stop by their desk or office this week and let them know you appreciate them.  A "thank you" will suffice, but if you really want to make an impression, take a few minutes and ask them how they use their Notary Commission at work.  You just might be surprised by what you learn.

Are you a Notary?  Whether you reside in Alabama, Indiana, Maryland, Ohio, New York, or somewhere else, there's a good chance there are events planned for you this week.  Just check with your local notary association, or Secretary of State office.

It isn't a Holiday.  There are no gifts to unwrap or turkey to carve.  But it is an important day that recognizes important men and women, who perform a very important role in our communities.  Tell a Notary that you care.

National Notary Public Day will be recognized across America on Friday, November 7, 2014.  Events will be held beginning today through the end of the month.

*Note:  In the above photo taken 7-November 2013 (from left to right): Michelle Riley, Founder, Notaries for Alabama; The Honorable Jim Bennett, Alabama Secretary of State; Willie Osborne, Notaries for Alabama; Mr. Charles Long, Birmingham Mayor's Office, State Representative Rod Scott (55th District); and Harriette Littleton, Charter Member, Notaries for Alabama. 

Daylight Savings - Is There Something Magical About That Extra Hour?

How did you spend your extra hour?

Last night (or early this morning), due to Daylight Savings, many Americans set their clocks back by one hour.  So what did you do with that extra sixty minutes?

Did you party longer Saturday night?  Did you sleep for an extra hour on Sunday morning?

I chose to use my extra hour finishing a project that had been lingering for weeks.  I don't know why it took so long, but it did.  You know what?  There might be something magical about this extra hour we lose in spring and recover in fall.  The editing changes that I'd been struggling to finish over the last six weeks came easily to me this morning.  I knew immediately what to cut and what to add.  There was no agonizing or second guessing on my part. The final document looks so much better now.  I guess I just needed that extra hour to figure it out.

Whatever you did with your extra hour, I hope it was performing an activity that mattered to you.  And yes, sleeping matters!

Enjoy your day - all 25 hours of it!

Got A Complaint? Take A Message!

Last week, I received a call from a Notary wanting to file a formal complaint.  Not against me, or the notary group I founded nearly two years ago, Notaries for Alabama.  Someone who I'll call "Nancy" (not her real name) said she wanted to file a complaint against a fellow notary.  According to Nancy, she needed her signature notarized on one form and a notary wanted $15 to do it.

           Nancy:   "Michelle, isn't the notary fee in Alabama just $5?"

           Me:        "Yes, the fee increased to $5 in January 2012."

           Nancy:   "Well, I want someone to know that this notary is overcharging people."

I couldn't help but smile as I explained to Nancy, who by the way is also a notary,  that my organization is powerless in this situation.  I went on to tell her that it wasn't the first time a notary had overcharged someone.
In 2005, a state representative contacted then Alabama Attorney General, Troy King, and asked for an official Opinion in a matter concerning a notary who charged more than the state allowed.  In short, AG Troy King concluded:

                              "There are no criminal penalties in the [Alabama] Code for a                                notary who charges fees in excess of the statutory limitation".

And

                                "There are no procedures in the Code of Alabama for filing a                                  complaint against a notary for charging excessive fees".

Here's a link to that entire Opinion.  It can be found on the Alabama Secretary of State website, under the Notary Section.  I should add that the Opinion suggests that a person could take civil action against the notary.

Why the notary charged more than $5.00 is unclear.  Perhaps she included a travel fee.  Traveling, or mobile, notaries can legally charge for this added service, and to my knowledge, Alabama does not set limits on travel fees, although some states do (Maryland, for one).

Nancy didn't say whether or not she paid the $15 or found a different notary, but I'm glad she called. I added her to our mailing list when she said she'd like to become affiliated with our group.

As we near the end of another year, it's nice to know that word is getting out about Notaries for Alabama; and that notaries around the state can call us with their concerns.  Perhaps one day something can be done when a complaint about a notary is filed - assuming the complaint is legitimate.

If you're an Alabama Notary (or would like to become one), and are interested in learning more about Notaries for Alabama, visit our website.  You can also follow us on Facebook and Twitter.  To learn about our training classes, go to our meeting site at Meetup.

"To Whom Much Is Given, Much is Required" - Except for Alabama Notaries

As a rule, I try and keep religion and business separate. It was advice given to me years ago, and it's served me well so far.  Although the lines between religion and business are often blurred here in the Bible Belt, I tend to err on the side of caution and keep the two separate.  But today I feel a need to venture into grey matter and quote a familiar Bible text:  Luke 12:48, KJV.

"But he that knew not, and did commit things worthy of stripes,
shall be beaten with few stripes.
For unto whomsoever much is given, of him shall much be required:
and to whom men have committed much, of him they will ask the more".

In my family, when the elders quoted this text, it served as a reminder that a three-year old cousin might be excused for throwing a tempter tantrum in church, but don't let a thirteen year old try it.   This text served another purpose.  Those of us with talents like singing, playing an instrument, or having keen memorization abilities, were expected to use our "God-given-gifts" at church, school and in the community.  To do otherwise would be considered dishonorable, and, yes, a sin.

So what does this have to do with notaries?  Hear me out.

Being a Notary in any state brings with it a lot of responsibility. A notary's signature and stamp on a piece of paper carries a lot of weight.  Depending on where you live, it's required to adopt a child and give up a child. Going on vacation?  If both parents aren't traveling and trip is to take Little Bobby outside the U.S.?  You need a notary.  Selling a car or a house?  Notary.  Wills, Affidavits, Power of Attorney. Dial 1-800-Notary. Birth, Marriage and Death Certificates all require a notary's stamp. I'm serious. Take a look at yours. And the list goes on.

So, how does the notary learn the proper steps to follow when executing his/her duties?  Well, in Alabama that's left entirely up to the Notary.  Alabama doesn't require any training.  Nope.  None. Nada.  No kidding.  Some notary's look for training online or locally.  Others ask other notaries what to do.  And a few just wing it. I'm not making this up.

And how do Alabama Residents know for sure whether the notary they go to knows what he/she is doing? Most won't know until it's time to execute the form, and sometimes that's too late.  How do I know all of this?  Because not only am I an Alabama Notary, but I also need my signature notarized on documents from time to time.  I cringe when a Notary fails to place me under oath even though the form requires it.  More than once I've had to tell the notary what information should be printed by him/her on the blank lines of the notary certificate.  Talk about awkward. Why give a person's position so much authority and not require training is beyond me.

Christ is speaking in Luke 12:48 and He suggests mercy will be shown to the sinner who unknowingly errs.  I hope when a notary's mistake comes to light, the Alabama's judicial system will be equally merciful.

Two years ago, The Alabama Code - Notary Section was amended (SB54, enacted in January 2012 ). Among other things, it increased the notary fee from fifty cents to five dollars. A step in the right direction, right?  But, wait.  SB 54 also did away with the requirement to have notaries maintain a record/journal of documents they notarize, and the name of the person(s) signing the form.  One step forward and two steps back. SMH.

Apparently, the wheels of Alabama's justice system seem to be turning quite nicely despite the lack of notary training.  I have not heard of any major problems in the News.  Have you?  So maybe I'm making a big deal for no reason. But if other states see the need to require training, or at least provide notaries with an instructional handbook, why not Alabama?  I'm just saying.

To whom much is given, much is required?  Ummm...I don't know.  Maybe.  But when it comes to notaries, I guess it depends on which state you reside.

Report Card or Self-Assessment - It's Time to Check Yourself (or your Business)!

Two weeks ago, I received an email from HR at work informing me it was time to complete my mid-year self assessment.  Perhaps you received a similar email from your employer.  A Mid-year Review is when you and your supervisor discuss your job performance in relation to the goals that were set earlier in the year.  If a mid-year "check-in" makes sense for me as an employee, seems it would make sense for organizations, and small groups to do the same.  Here's how Notaries for Alabama is tracking:

Goal:    Membership

Rating:  Very Good

Last December, we announced we'd require members to pay a $20 Annual Membership Fee.  This would cover the expenses associated with conducting Group Meetings at the Homewood Public Library (room rental, refreshments, supplies).  The financial goal was to grow membership to twenty (20) notaries by 12/31/2014.  As of July 1st, we had twelve (12) Members with paid memberships.  While we haven't reached our goal yet, we are well on our way

Goal:  Notary Training

Rating:  Excellent

Notaries for Alabama conducted its first class, "Notary Basics - Training for Alabama Notaries," on February 28, 2014.  Fifteen people registered for the class.  Feedback from students was very positive.  A second Notary Basics class was held last month on June 27th.  Fourteen men and women attended.  A third Notary Basics class was just announced for Sunday, August 17th at the Comfort Inn-Homewood.  We hope by holding class on the weekend it will be more convenient for those who have difficulty requesting time off from work.  There are still plenty seats available for that class.

Goal:  Group/Member Meetings

Rating:  Average

In 2013, Group Meetings were held monthly at the Homewood Public Library and attendance was strong - on average, 10-12 Notaries.  In 2014, we changed the schedule from monthly to bi-monthly for two reasons:

1. We wanted to maintain the quality of the meetings by keeping topics timely, relevant & informative. This meant inviting guest speakers from the local and national community. As you can imagine it's a lot easier to book six guest speakers than twelve.
   
2. Cost.  Fewer meetings, lower expenses.

Attendance at Group Meetings has declined.  We now only average 6-8 Notaries.  Low turnout at member meetings is not uncommon for many groups and associations.  Yet and still, it would be prudent for our group to take a closer look at what, if anything, can be done to improve turnout.

Goal:    Notary Supplies

Rating:  Very Good

The last thing I wanted for Notaries for Alabama was for it to sell supplies.  To be honest, this wasn't on the original list of goals for 2014.  But after reviewing feedback from Notary Basics students, it was clear they expected to be able to purchase notary supplies at our training sites.  This caused me to reconsider my earlier decision.  Something, by the way, we all should do from time-to-time.  When I learned that Notary Warehouse, an online site I'd been using for years to purchase my own supplies was willing to partner with our group and make supplies available, I jumped on it.  The supplies are high quality and competitively priced.  We are able to offer special discounts to Members and to those attending our training class.  

Goal:    Annual Community Service Project

Rating:  Below Average

This is the goal I'm most concerned about.  Our group has yet to finalize plans for our Community Service Project.  Last year, for National Notary Public Day (November 7th) we offered free notary services in Birmingham.  We're still looking for ideas and, more importantly, volunteers.  Any suggestions?

All-In-All, Notaries for Alabama is tracking well in relation to its goals.  Not bad for an organization that is just a little more than one year old.

How does your individual or business performance rate?  Do you need to tweak anything?  If so, now's the time to do it.  Setting goals at the beginning of the year is easy.  Making good on those goals throughout the year is something altogether different.  Go ahead!  I challenge you to take a few minutes and conduct your own Self Assessment.

If you'd like to learn more about Notary Basics, or become a member of Notaries for Alabama, visit our website.  You can also call us at (205) 626-9399.  Here's a link to our training site.

Phoenix, Arizona: Here Come The Notaries!

     Hundreds of Notaries across the U.S. are packing their bags as they prepare for the National Notary Association's annual Notary Conference (#NNA2014) from June 1 to June 4th.  This year Phoenix, Arizona is hosting the gala at the Hyatt Regency.  If you're a Notary and a NNA Conference Newbie, we have the following tips for you to consider to help Conference a more rewarding experience.

1. Leave your shyness at home.  We know not everyone has a Type A personality or has the gift of gab.  But in order for you to make the most of the conference experience you must get out of your comfort zone and meet other people. If you're traveling alone, make sure you don't eat alone.  If you see a table of with people around it,  with at least one vacant chair, walk up with a smile and ask "Is this seat taken"?  If it isn't, follow it up with "Well, I hope you won't mind if I join you.  My name is [  ] from [State]".  Trust me, it really is as easy as that easy.
   
   
2. Create Must-Do Goals.  Write down two "Must-Do's" on an index card or piece of paper. A "Must-Do" is something that is valuable or important to you or to your notary business.  It is something or some things that if you don't do it you'll be disappointed.  It might be making a connection with a new title company so that you can conduct signings for them in your state.  Perhaps you want to pitch a workshop idea to NNA Conference organizers for next year. Or, maybe you're looking for a mentor.  Whatever it is write it down on a card or piece of paper and put it with the rest of your important travel documents.  When it's time for you to register for workshops or visit vendor tables, pull out your "Must Do's" and select workshops and vendors accordingly.  Before going to bed each night, review the Goals again.  Hopefully you can cross off at least one by Tuesday. If not, you know that Wednesday morning may be your last opportunity to make the right connections.  For you over-achievers, if you want to list more than two goals, have at it.  But be careful that you don't spread yourself too thin.

     By writing down your goals and taking proactive steps to meet others you are no longer longer being a passive conference attendee.  You're doing more than just showing up.  You are more likely to realize your goals.

     Notaries for Alabama is 1 Year Old.  One of the things on my Must Do List is to meet other notary group leaders who can give me advice and insight on matters related to growing membership, hosting local events, and establishing a brand.   So, when I register for my workshops on Sunday, I plan on making sure that I'm front-row-and-center for the Keynote Speaker's, Marcus Sheridan, presentation on growing your business and content marketing.

     Another workshop that is in line with my own Must-Do Goal would be attending the General Session where the topic will be "Trends in Notary Laws, Rules & Standards".  I'm bound to learn something that I can bring back home to my local notary group.  This is how one makes strategic, planned decisions to hopefully turn goals into accomplishments.

     If you see me in Phoenix, please stop and introduce yourself (if I don't beat you to it).  Let me know that you read my blog and if it helped.  And ask ME how I'm doing with realizing my Must-Do Goals.

     I pray that everyone will have safe travel to and from Phoenix, and that #NNA2014 will prove to be one of the best conferences ever.

     If you're reading this blog post and you're an Alabama Notary Public, or would like to learn more about becoming a notary, I'd love to meet you.  You can connect with our group by going to our website at www.notariesforalabama.com; or check us out on Meetup.

Michelle
Alabama Notary Public
Founder, Notaries for Alabama
2014 Notary of the Year Honoree

To Journal or Not To Journal? That Is The Question.

At least that's the question every Alabama Notary must answer for him and herself.  Why?  You think the answer is obvious, right?  Well, it isn't in the State of Alabama.  You see, in Alabama, the Notary's role and responsibilities are outlined in the Code of Alabama.  And it doesn't matter whether you read the Code from ten years ago, or the Code as it is today after several changes, you won't find any mention of a Notary Journal being a requirement.  Whether this is an oversight on lawmakers' part, or not, many Notaries interpret this to mean that keeping a journal of their acts isn't require, or optional, at best.

When looking to notary laws in states like California, Maryland, New York, it's clear that a Journal is required.  Even our notary neighbors in Mississippi have rules that address journal keeping.  So you see, it isn't another one of those North vs. South things at all.  Mind you, Alabama isn't the only state that doesn't require its notaries to record their activities.  Lawmakers in the State of Florida have been considering making journals a requirement (HB 0407).  As of two weeks ago, it was announced that HB 0407 died before reaching the senate floor.  Ask Florida Notaries how they feel about the matter, and they seemed to be split - some for the requirement and others against it for different reasons.

For members of Notaries for Alabama, maintaining an official record of our actions makes good sense.  It is considered to be an industry best practice by the nation's largest notary association, the National Notary Association (NNA).  In their booklet, 12 Steps to a Flawless Notarization, the NNA writes, "A detailed journal of notarial acts is the Notary's best defense against lawsuits, because it can prove that Notary used reasonable care" (Page 34).

If this were a research paper I would need to go into explaining what reasonable care is...yada, yada.  But it isn't.  This is a blog and I've written way more than I had intended to write already.  Personally, on two separate occasions, I believe my Journal kept me from having to testify in court when documents notarized by me were later contested by the signer's family members.  My journal reminded me of the date, time, document, notarial act, and signer identification info.  For one entry, I had even included notes of comments made by the signer that reassured me, at the time, that he knew full well what he was doing.  Once I shared this information with the attorneys, in writing and verbally, it was decided there was no need for me to appear in person for any other part of the hearings.

Maintaining a Journal causes the notary to slow down and record information each time he/she applies the seal to a document.  It prompts or reminds the notary to examine the signer's identification and record the the ID #. The journal prompts notaries to indicate whether the act he/she is performing is a Jurat or Acknowledgement - which in turn serves as a reminder (when appropriate) to place the signer under Oath. Trust me, I had no desire to spend time at a courthouse, sitting in a witness chair answering questions about an appointment that happened nearly a year earlier.

A Journal is one of the first things that the Notary's insurance company will ask about when it receives a claim naming the Notary in a lawsuit.  Members of Notaries for Alabama will learn more about this on September 18th when a representative from an Alabama insurance agency will speak to the group on "Notary Bond and Error and Omissions Insurance:  What Every Notary Should Know, But Doesn't".

For me, the decision is an easy one.  I've never been one to gamble and my luck so far has been mediocre.  I will continue to maintain a Journal whether the State of Alabama requires it or not.  Notaries for Alabama considers journalkeeping to be a wise decision and it is strongly encouraged.  This is what we teach in our training classes (Notary Basics:  Training for Alabama Notaries).  This is what we promote each and every time we have the opportunity to do so.  What's your decision?

If you're an Alabama Notary and would like to attend our networking meetings in and around central Alabama, or learn more about proper notarization techniques through formal training, contact our group by visiting our websites, or by calling or emailing us:  (205) 626-9399 and Notaries4Alabama@Gmail.com. We'd love to connect with you.  You can also find us on Twitter, Facebook and Google+.

Do you know an Alabama Notary who could benefit from training?  If so, Notary Basics:  Training for Alabama Notaries will be conducted on Friday, June 27th from 10:00 am to 2:00 pm at the Homewood Public Library.  The fee is $35.  For more information or to register, send us an email or check us out here.

Neither Rain, nor Sleet, nor Snow...the mail must go through.

More than three hundred Jefferson County notaries have heard about Notaries for Alabama since its inception one year ago.  Some received a postcard, others an email or personalized letter.  We've been reaching out to Alabama's Notaries in a variety of ways offering basic notary training, mentors, clinics and opportunities to meet and network with other notaries.

With more than twenty-two thousand commissioned notaries in the State of Alabama, we are a very long way from our goal of contacting each and every one.  The response so far has been mixed.  Most are thrilled to learn that there is finally a place to call or go to with general questions and inquiries.  Some have no interest in doing anything more.  A few can't wait to attend the next meeting or training session.

Two months ago, on Friday, February 28th, Notaries for Alabama conducted its first Notary Basics Training class.  Students learned how to notarize documents correctly in Alabama.  Sounds simple, right? Not necessarily.  Although it isn't rocket science, there are different notorial acts (Acknowledgement, Jurat, Certification, to name a few) and each one requires the notary to do something slightly different. Feedback from Notary Basics students was overwhelmingly positive.

If you hold an active notary commission, you don't have to wait to receive one of our letters or postcards.  In fact, you don't have to be a notary.  We offer training and mentoring classes, and will be hosting a community service event in November.  Our group's website is NotariesForAlabama.com. You can also reach us by phone at (205) 626-9399, on Facebook, Twitter and on Meetup.com.  Connect with us.  You'll be glad that you did.

The Right Message at the Right Time

When I announced that Notary Basics for Alabama Notaries - a notary training class - would use the National Notary Association's (NNA) "Twelve Steps to a Flawless Notarization" as its primary textbook, I was asked why.  My answer was simple:  Cost and Content.

For less than ten dollars, "Twelve Steps" provides the most amount of information for the least amount of money.  The NNA makes it plain in the Introduction:

                             "The purpose of this book is to explain the critical elements of proper
                               notarization and to help Notaries use reasonable care".  [Page 6]

In other words, the NNA made the decision to focus on what really matters - the basics.  And, in my opinion, they did an exceptional job.  By covering less information the author's were able to go "deeper" and in greater detail, while still leaving room for each state's requirements to be added without taking anything away from "Twelve Steps" and visa versa.  "Twelve Steps" is a soft-back book - light enough and small enough to carry easily in a notary bag.  Not a bad idea for new notaries.

While "Twelve Steps" is perfect for covering the basics - we at Notaries for Alabama knew it was equally important for Notary Basics to include Alabama-specific requirements.  For that, we turned to "A Manual for Notaries Public in the State of Alabama" - a document few Notaries know anything about.  It was published by The Young Lawyers' Section of The Alabama State Bar.  The last copyright date was 2007. Although some information is out of date (i.e., it refers to a $10,000 bond requirement, when it was increased to $25,000 two years ago); it has timely information concerning Oaths, Journal Keeping and Notary Liability.  As the Lead Trainer for Notary Basics for Alabama Notaries, I feel confident that students will leave the class with more knowledge and skills than they had when they arrived.

Notary Basics training will be held on Friday, February 28, 2014 from 9:30 am - 4:30 pm at the Homewood Public Library, in Homewood, Alabama.  The cost is $35.

If you're a first-time Notary Public, or a commissioned Notary who never received formal training, Notary Basics may be right for you.  For more information, call (205) 626-9399.  You can also register online at Meetup.com.

Notaries, Do You Know Where YOUR Stamp or Embosser Is?

It's been over twenty years since I heard the famous Public Service Announcement that aired on American televisions around 10 pm at night, "Do you know where your children are?"  It was was an attempt on the part of a New York news station to bring attention to youth violence and hold parents accountable for their kid's activities and whereabouts.  Did it make a difference? Perhaps.  It definitely made an impact and was frequently quoted.

Which is why I pose a similar question to Notaries Public.  "Do you know where your notary stamp or embosser is...right this minute?"  Is it in an unlocked desk drawer at work, unattended?  Is it in the glove compartment of you unlocked vehicle?  Did you leave it somewhere and you purchased a replacement?

People, including Notaries, underestimate the power of the notary stamp/embosser.  Once applied to signed documents, the stamp/embosser can change the legal ownership of property, authorize a person to have control over your bank accounts, permit an adult (other than a parent) to take a minor child out of the country.  The stamp/embosser is a force to reckon with.

Which is why it's so important for Notaries to secure their equipment each and everyday.  An honest and responsible Notary Public will do everything in his or her power to make it difficult for fraudsters to steal the notary's identity and/or notary tools.  Notaries:  Don't be careless.  Don't use poor judgement.

Today I learned about an investigation of a notary public and others in Kansas City, MO.  I hope authorities in that state investigate the allegations and get to the bottom of what really happened, and prosecute accordingly.  Here's a link to the new story, and an interesting video.  I hope the link works.  If not, try copying it (KSHB.com)

   http://www.kshb.com/dpp/news/local_news/investigations/investigation-of-apparent-real-estate-fraud-scheme-questions-if-notary-signatures-were-forged

Notary Basics: Training for Alabama Notaries

"An investment in knowledge pays the best interest".

- Benjamin Franklin

In just a few weeks, Alabama Notaries will have an opportunity to test Franklin’s assertions. Notary Basics for the Alabama Notary Public is a six (6) hour, classroom-based, live training that will be held at Homewood's Public Library, in Birmingham, Alabama, on Friday, February 28, 2014 from 9:30 - 4:30 pm.

Notary Basics is ideal for first-time notaries, or commissioned notaries who have never received training. Students will leave the class with reference material and knowledge of how to complete accurate notarizations in accordance with Alabama requirements.  The cost is: $35.  Registration is required in advance of the training class.

To register, send an email to Notaries4Alabama@Gmail.com.  Make sure you include:
1.  Your first and last name
2.  Phone Number
3.  Email Address
4.  Home/Resident County in Alabama (for Commission requirementgs)

To learn more or register online, go to http://www.meetup.com/Alabama-Notary-Training/.  You can also call (205) 626-9399.

Looking Back But Moving Forward

November 7 has come and gone.  Birmingham, Alabama celebrated its first National Notary Public Day thanks to the dedication and hard work of the members and 2013 Leadership Team of Notaries for Alabama.

We were fortunate to have the support of several community leaders.  The Honorable Jim Bennett, Alabama's Secretary of State, and State Representative Rod Scott (55th District) were both in attendance, as well as a representative from Mayor Bell's office.  Birmingham's Mayor William Bell, issued a special Proclamation recognizing Notary Day in Birmingham.  Notaries for Alabama also received a letter of support from State Senator Tammy Irons (1st District).

Our event was held at the Birmingham Public Library, located downtown.  The staff at the Library were generous and gracious by accommodating us free-of-charge.  Notaries for Alabama offered free notary services for eight hours.  Turnout, unfortunately, was light.  At last count we notarized documents for ten individuals from the surrounding area.  We were happy when several notaries from the community dropped by and expressed an interest in joining the group. Two of them have become active members.

National Notary Public Day on November 7th will continue to be an important date for Notaries for Alabama.  In a just few months, plans will be underway again to plan a community service project for 2014. We hope you're join us!

It's Almost Here! National Notary Public Day 2013

On Thursday, November 7th, National Notary Public Day will be recognized across the United States.  For a mere twenty-four hours, citizens will be asked to acknowledge and thank the men and women who are commissioned Notaries in their community.

If you've been following my Blog you know that earlier this year I had an idea.  Instead of giving lip service to this Day of Recognition, why not give it...give them (the notaries) the attention, the kudos, the appreciation, the 15 Minutes of Fame (or twenty four hours, depending on how you look at it) they deserve?  What if Alabama took this day to heart and did something nice?

A few months ago I spoke with a representative from Alabama's Secretary of State office.  I was shocked - blown away - to learn that at last count, the state had more than 22,000 notaries with active commissions.  Did you hear me?  22,000!  That's....incredible!  That's a lot of notary! So...what started as an idea gave way to:

Notaries4Alabama (N4A) Birmingham's 1st Notary Public support group.  We've been meeting monthly since May 2013 at Homewood Public Library.  Just over forty men and women have joined the group.  We've invited leaders from the community to attend our meetings and talk about notary topics.  I'll Blog later about the training and mentoring that's been going on.  If you're an Alabama Notary Public and want to learn more about N4A, you can find us on Meetup.com.  You can click here Notaries-for-Alabama Support Group.

That was the icing on the proverbial cake.  Remember, the initial idea was to host a Notary Day event on November 7th for the Notaries. Well...we're doing that, too!  But instead of just doing something nice for Notaries, the Notaries are doing something nice for the community-at-large.  Check this out!

FREE Document Notarizations

 

In recognition of
National Notary Public Day

 

Thursday, Nov 7th 10am - 6pm
Birmingham Public Library (Near Courthouse)
2100 Park Place, Birmingham, AL

 

Open to the General Public
Bring your un-signed forms, and Government-issue ID.

Expert Notaries will notarize your forms.
NO real estate-related documents, please.

Walk-Ups OK.  No appointment necessary.

 

Alabama Notaries can register for exciting gifts in our Notary Raffle and learn about Notaries4Alabama, a support group for Central Alabama Notaries.

 

 

For more information about this Birmingham, Alabama's #NotaryDay2013, contact Notaries4Alabama: 

 

Telephone:  (205) 626-9399

Email:  Notaries4Alabama@Gmail.com

Web:    www.NotariesforAlabama.com

Twitter:  @NotariesAlabama

Emergency Broadcasting System

When I was a little girl, growing up in Los Angeles, at least once a week, in the middle of cartoons, the tv channel I was watching would interrupt its programming to air this test.  It would show up on every channel at the same time (we only had four or five channels back then).  The Emergency Broadcasting System test was supposed to prepare everyone for the possible invasion of Communists or Aliens (I kid you not).  Fortunately, representatives from neither group never showed up and eventually, this test was replaced by something less annoying.

So what does this have to do with Notaries?  Well, the next few months will be a test of sorts for me and other Birmingham, Alabama Notaries.  As of today, thirty-one men and women have joined the ranks of Notaries4Alabama Networking Group.  Each member has indicated they are interested in forming a lasting group in support of notaries.  We will hold our third group meeting on Thursday, July 18th at the Homewood Public Library, in Homewood, Alabama.   Group leaders will be selected.  Tasks will be delegated.  Serious planning will start for our November Community Service Event (National Notary Public Day on November 7th).  There's a lot to accomplish.  This is definitely a test.

The members of Notaries4Alabama-Birmingham will find out first hand just how committed we are to this idea.  It sounds good, doesn't it?  What's not to like about notaries getting together once a month to obtain training, listen to professional speakers, meet mentors, and hear about new opportunities? It should work, right?

According to SmallBizTrends.com (http://smallbiztrends.com) small businesses in the services industry have a 47% failure rate within the first five years.  That's almost one out of every two companies.  Granted, this notary group isn't a formal business but there are similarities.  Enough similarities for me to be somewhat concerned.

Time will tell whether or not I'll be a successful leader of this group, and if the members are really up to the task at hand.  I sure hope so.  Just like most new ventures, including personal relationships, as time wears on the excitement starts to ebb just a bit.  It's easy to get distracted.  But instead of allowing these fears to overwhelm us, we should use them as motivation and inspiration. I think Dale Carnegie said it best:

"Inaction breeds doubt and fear.  Action breeds confidence and courage.  If you want to conquer fear, do not sit home and think about it.  Go out and get busy".

Notaries4Alabama: The Saga Continues

I just spent the last couple of hours “getting the word out” about the June Notary Meeting. It’ll be our second group meeting.  I was pleased to see that in less than two hours of announcing the date, three notaries had confirmed their attendance.   To be honest, I wasn’t surprised. A lot has changed since my first blog post in April.

More than twenty notaries expressed interest in joining the new Birmingham group.  Sixteen indicated that they would attend our first meeting, on May 23^rd.  I consider that a good sign.  Although we had a few last minute cancellations, notaries who did show up had no problem networking and making their interests/concerns known.  They made it clear that they wanted training and information that would help them feel more confident performing the duties of notary public.

Surprisingly, when the question was asked how much an Alabama Notary can charge for notarizing a document, four people offered four different answers. Their responses ranged from $1.50 to $10.00. I was blown away.  I did not expect that.  In a room with twelve notaries, only four answered the question (the others were unsure) and only one was correct.  And in case you’re wondering, as of February 28, 2011, the authorized Alabama Notary fee is $5.00 (http://arc-sos.state.al.us/PAC/SOSACPDF.001/A0008589.PDF).

I see this as another reason why a Birmingham Notary Group is necessary; not optional.  And, this is one reason why I believe it will be successful.

The challenge will be making sure meetings are scheduled in advance, communicated well, and cover meaningful topics.  Thankfully, several individuals have already offered to work with me in a leadership capacity to help ensure the group’s success.

If you know an Alabama Notary Public tell him/her about this blog and encourage them to connect with us at our monthly meetings.  More information about Notaries4Alabama can be found on Meetup.com, Birmingham365.org, and on www.facebook.com/Notaries-for-Alabama.

 The best news is that it was unanimous that Notaries4Alabama will host a community service event on November 7^th, National Notary Public Day. Within the next 3-4 weeks, we should be able to provide more specific information.  If you have ideas/suggestions, or you’d like to partner with us, email me at notaries4alabama@gmail.com.   Let's do this, Alabama!

"Discipline is the bridge between goals and accomplishment".

Jim Rohn

 

National Notary Public Day - November 7th

About a month ago the manager where I work asked me if I wanted to contribute some money towards the cost of buying gifts for the support staff in the office, in recognition of Administrative Professionals Day, on April 24th.  I did and was pleasantly surprised to see the variety of gifts that my donation helped to purchase.  While researching the origins of Administrative Professionals Day, I stumbled upon this Internet site:

Notary Public Day

Being the curious person that I am, I wanted more information.  Who is the most infamous Notary Public?  Are there notaries in foreign countries? If so, how do they differ from us in America?  Who was the first female Notary?  Unfortunately, I didn't find much more information, but, that's when the imaginary wheels started turning in my head.

A little background

Some of you may not know that I'm an Alabama Notary Public.  From 2006 - 2010 I ran a small, but successful mobile notary business in North Alabama (d/b/a Huntsville Mobile Notary).  It was hard work but fun and rewarding.  I received calls from attorneys, mortgage companies, parents, and principals requesting my services. What made me a little different from my peers was that I was mobile.  I drove to my customer's location.  Most of the time it was simply a convenience factor.  Other times, it was required.  On numerous occasions, I was called to a person's bedside who was either hospitalized or under hospice care.  There was no way the individual could go out and get a form notarized.  Those days were most memorable and gave me the most satisfaction.

As the owner of Huntsville Mobile Notary, I gained a better understanding about the work notaries perform, and the importance of having them in every community.

Fast forward to 2013

So, why don't more communities recognize November 7th as Notary Public Day?  I can't remember anyone ever wishing me a Happy Notary Day.  I don't even recall seeing or hearing the governor of the state declaring it Notary Public Day.  Do public officials even know about the day?   I doubt it.

So...this blog will chronicle my efforts to help organize the State of Alabama's 1st Annual Notary Public Day event.  In addition to recognizing and thanking Notaries, it could serve as another way to educate/inform the community at large about the role of the Notary Public. I've got seven (7) months to organize an event.  That's plenty of time, right? Right?!

Next steps

Going it alone is rarely fun or as effective as teamwork, so I'm looking for help from other notaries and legal professionals. I really don't care if you're a resident of Alabama or not. If you have constructive feedback or ideas, I welcome your comments.

I created a MeetUp group as one method of connecting with others:   Meet-Up with Notaries for Alabama .  This will be one way for me to communicate with interested parties.

Why Me? Why Now?

I know that this project may not be easy-peazy.  It will take a lot of time and it will require some money.  However, when I reflect on what I'm doing in life right now, so much of my time & effort are centered around one person..me.  I haven't worked on a community service project in ages.  That's unacceptable to me.  Because, I'm so passionate about notary work,  I believe whatever the November 7th event turns out to be, it will benefit someone other than myself.  That'll be good start, right?

In the upcoming weeks and months, when I'll feel overwhelmed and question myself for doing this, I hope I'll remember this quote from Norman Vincent Peale:

Believe in yourself!

Have faith in your abilities!

Without a humble but reasonable confidence in your own powers

you cannot be successful or happy.